Current UC employees must apply internally via SuccessFactors
Next Lives at the University of Cincinnati
Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu.
UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.
Job Overview
The Associate Registrar serves as a key collaborator to the Deputy Registrar in overseeing the registration, records management, and student support operations within the Office of the University Registrar. This role collaborates closely with leadership to ensure the effective execution of core academic and administrative processes.
In the absence of the Deputy Registrar, the Associate Registrar may assume responsibility for executive‑level coordination, office oversight, budget administration, project management, committee participation, and the full range of student records management functions. The individual in this role supports operational continuity, promotes regulatory compliance, and contributes to strategic initiatives that enhance the student experience and uphold institutional standards.
Essential Functions
- Assist the University Registrar and the Deputy Registrar in strategic planning, goal setting, and policy development for the Office of the University Registrar.
- Lead the implementation of office-wide initiatives and ensure alignment with institutional priorities.
- Manage daily operations related to student registration, academic records, grading, transcript processing, graduation, credit evaluation, credit for prior learning, student information system security, reporting, etc.
- Oversee the integrity, accuracy, privacy, and security of student academic records.
- Ensure compliance with all applicable federal, state, and institutional regulations, including FERPA and accreditation standards.
- Collaborate on the design, implementation, and management of advanced student information systems and other registrar-related technologies.
- Evaluate and recommend technology upgrades or process improvements to enhance operational efficiency and student support.
- Develop, implement, and interpret academic policies, procedures, and regulations in collaboration with academic leadership.
- Monitor compliance with institutional, state, and federal policies, including those governing student records and reporting requirements.
- Serve as a key representative of the Office of the Registrar on university committees and task forces.
- Work collaboratively with academic departments, advising offices, and other stakeholders to support student success and institutional initiatives.
- Foster a culture of collaboration, innovation, and excellence within the team.
- Oversee the preparation and analysis of reports related to enrollment, graduation, and other academic data.
- Provide insights and data to support institutional decision-making and accreditation processes.
- Serve as a resource to students, faculty, staff, alumni, and external stakeholders on complex registration, records, and policy issues.
- Resolve escalated concerns and facilitate solutions to ensure high-quality service delivery.
- Assist in discussions of budget and staffing needs for the unit.
- Provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
- Perform related duties based on departmental need. This job description can be changed at any time.
Required Education
- Bachelor’s Degree
- Ten (10) years of relevant education, experience and/or other specialized training can fulfill minimum education and experience requirements
Required Experience
- Six (6) years of relevant experience, including one (1) year of previous supervisory experience in higher education
- Familiarity with student information systems and records management
Additional Qualifications Considered
- Master’s Degree preferred.
- Registrar or Higher Ed experience.
- Demonstrated expertise in information systems and records management.
- Advanced knowledge of FERPA compliance standards.
- Excellent problem-solving skills, analytical skills, and organizational abilities.
Physical Requirements/Work Environment
- Office environment/no specific unusual physical or environmental demands.
Compensation and Benefits
UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits) Eligibility may vary by position and FTE status. Highlights include:
Salary/Hourly Pay Rate Information: $78,000 - $81,000
Comprehensive Tuition Remission
UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.
Robust Retirement Plans
As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.
Real Work-Life Balance
UC prioritizes work-life balance with a generous time-off policy, including:
Vacation and sick time
11 paid holidays and additional end-of-year paid time off (Winter Season Days)
6 weeks of paid parental leave for new parents
Additional Benefits Include:
- Competitive salary range of $78,000 - $81,000 based on qualifications and experience
- Comprehensive health coverage (medical, dental, vision, prescription)
- Flexible spending accounts & wellness programs
- Professional development & mentorship opportunities
To learn more about why UC is a great place to work, please visit our Careers Page.
UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. Click here for a list of acceptable documents.
Important: To apply you must create a profile and submit a complete job application through the UC applicant portal. We are unable to consider “easy apply” applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact UC HR at jobs@uc.edu.
Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.
REQ: 101470