Share this Job


To promote the health and safety of our university community, UC currently has a mandatory mask requirement for all buildings on campus for faculty, staff, students, and visitors. Additionally, successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment. Vaccine verification will be required by November 15, 2021. Newly hired individuals will be required to provide proof of their COVID-19 vaccination. There is an opportunity to request an exemption from the vaccine requirement for medical reasons, sincerely held reasons of conscience, or religious beliefs.

Sponsored Research Administrator 2, Grants & Contracts

Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL


Founded in 1819, the University of Cincinnati embarks upon its third century – building on the past and defining the future by leading urban, public universities into a new era of innovation and impact through its strategic direction, Next Lives Here. Underscoring the power of creativity, ingenuity, invention and inclusion, what’s Next will accelerate our unrivaled momentum, evidenced by eight straight years of record enrollment and rankings that include placement among America’s top 100 public universities by U.S. News & World Report. Home to a diverse student body of nearly 47,000 and more than 4,200 distinguished faculty, the university combines its Research 1 (Very High Research Activity) Carnegie Classification with a physical setting that The New York Times recently acclaimed as “the most ambitious campus design program in the country.


Job Overview

The Office of Research Sponsored Research Services, Grants and Contracts (SRS G&C) department currently has an opening for a Sponsored Research Administrator 2 position. SRS G&C is a central, non-financial post award office responsible for the review, negotiation and approval of grant and contract awards from government, industry and non-profit sponsors; issues outgoing sub awards under externally funded UC agreements; provides some pre-award proposal submission support for colleges that do not have grants administration staff. This position is responsible for: Negotiating grants for research, training, and public service for projects; Reviewing those awards for compliance with university, federal, and sponsor policies; Analyzing, processing, and tracking, post-award actions; Advising department administrators, principal investigators and other staff across campus to ensure proper administrative stewardship throughout the life of an award. This position is not a remote work position.


A resume and cover letter are required as part of the application process. Attach these documents before submitting your application.



  • An attractive compensation package, including base salary and excellent benefits (e.g., retirement, medical/dental, tuition remission);
  • An outstanding professional opportunity to work with highly talented and committed colleagues and contribute to the growth of a world-class organization and fulfillment of the overall mission of the institution;
  • Growth potential within the university.

Essential Functions

  • Assist faculty and staff with administering federal, state, and private grants, contracts, and external funding sources. Advise faculty and staff in the design of sponsored programs. Provide training to departmental staff through outreach meetings and fundamentals classes. Advise management, co-workers and department staff in process related topics.
  • Review grants and contracts to determine source of funds, funding level and period of performance. Review, negotiate and manage sponsored agreements, primarily the agreement’s terms and conditions. Interact with sponsors’ legal and contracting staff to negotiate terms and conditions of sponsored agreements. Prepare final draft of agreement. Advocate the university’s interests in negotiations with external entities.
  • Oversee and ensure compliance of grants. Implement policies to ensure compliance with funding agency regulations. Assist faculty and department staff with interpreting sponsor and university policies and practices. 
  • Administration of non-financial grant activities. Oversee the review and submission of non-financial progress reports.
  • Oversee proposal preparation and submission process. Set-up budget. Coordinate departmental review and data push between two systems to establish a fiscal account. Manually set-up fiscal account. 
  • Oversee the Just-In-Time (JIT) proposal review and the award acceptance process for a select group of sponsors with complex policies and procedures.
  • Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

  • Bachelor’s Degree must be in business administration, public administration or related field.
  • Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

Two (2) years in grant and/or contract administration.

Additional Qualifications Considered

  • Extensive experience negotiating industry and federal contracts and subcontracts, including clinical trial agreements.
  • Familiarity with the Federal Acquisition Regulation (FAR) and other federal agency supplements, the Office of Management and Budget Uniform Guidance (UG), intellectual property, expert control, and technology compliance regulations.
  • Understanding of SAP, Coeus, Grants.gov and other state and federal grant systems.
  • Intermediate proficiency in MS Office Skills, e.g. Outlook, Word, and Excel.

Physical Requirements/Work Environment

  • Office environment/no specific unusual physical or environmental demands.


The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.


As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).


The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.


REQ: 70162 


Sponsored Research Administrator 2, Grants & Contracts

Date:  Oct 16, 2021

Cincinnati, OH, US

Facility:  Main Campus

Nearest Major Market: Cincinnati

Job Segment: Medical, Purchasing, ERP, Clinical Research, Healthcare, Finance, Research, Technology