About Office of Research

The Office of Research (OoR) Sponsored Research Services Grants and Contracts department (SRS GCD) is a central, non-financial post-award office responsible for the review, negotiation, and approval of grant and contract awards from government, industry, and non-profit sponsors.  SRS GCD also issues outgoing sub-awards under externally funded UC agreements, and provides some pre-award proposal submission support for colleges that do not have grants administration staff.

Job Overview

The SRS GCD is hiring 2 positions, a Sponsored Research Administrator 1-Grants & Contracts (SRA 1) and a Sponsored Research Administrator 2-Grants & Contracts (SRA 2). The SRA 1 will be expected to learn the position from the ground up and will require an energetic self-starter with a strong desire to learn and grow. The SRA 2 is expected to be well versed in grant administration and/or proposal preparation and be able to make immediate contributions to the team. These positions offer opportunities to grow and advance within the profession. They require individuals who will apply their current skills, are eager to learn new skills, and are adaptable to an evolving field. There is also a remote work option.

Essential Functions

Sponsored Research Administrator 1 - Grants & Contracts Essential Functions:

• Assist faculty and staff with administering federal, state, and private grants, contracts, and external funding sources.
• Oversee and ensure compliance of grants.
• Implement policies to ensure compliance with funding agency regulations.
• Oversee proposal preparation and submission process.
• Requires a high level of reading comprehension.
• Perform related duties based on departmental need. This job description can be changed at any time.

Additional Essential Functions

Sponsored Research Administrator 2 - Grants & Contracts Essential Functions:

• Administration of grant awards from multiple sponsor types.
• Assist with proposal preparation for university constituents.
• Oversee project management through periodic communication with multiple university constituents.
• Oversee project management by reconciling and organizing multiple sources of information.
• Assist faculty and staff with administering federal, state, and private grants, contracts, and external funding sources. Advise faculty and staff in the design of sponsored programs. Provide training to departmental staff through outreach meetings and fundamentals classes. Advise management, co-workers and department staff in process related topics.
• Review grants and contracts to determine source of funds, funding level and period of performance. Review, negotiate and manage sponsored agreements, primarily the agreement’s terms and conditions. Interact with sponsors’ legal and contracting staff to negotiate terms and conditions of sponsored agreements. Prepare final draft of agreement. Advocate the university’s interests in negotiations with external entities.
• Oversee and ensure compliance of grants, implement policies to ensure compliance with funding agency regulations. Assist faculty and department staff with interpreting sponsor and university policies and practices.
• Administration of non-financial grant activities. Oversee the review and submission of non-financial progress reports.
• Oversee proposal preparation and submission process. Set-up budget. Coordinate departmental review and data push between two systems to establish a fiscal account. Manual set-up fiscal account.
• Oversee the Just-In-Time (JIT) proposal review and the award acceptance process for a select group of sponsors with complex policies and procedures.
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

Sponsored Research Administrator 1 - Grants & Contracts Required Education:

• Bachelor’s Degree in business administration, public administration or related field.
• Four (4) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Sponsored Research Administrator 2 - Grants & Contracts Required Education:

• Bachelor’s Degree must be in business administration, public administration, or related field.
• Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

Sponsored Research Administrator 1 - Grants & Contracts Required Experience:

• Grant Administration, customer service or office administration

Sponsored Research Administrator 2 - Grants & Contracts Required Experience:

• Two (2) years in grant and/or contract administration

Additional Qualifications Considered

Sponsored Research Administrator 1 - Grants & Contracts Additional Qualifications:

• Paralegal experience, familiarity with federal, state, and/or foundation grants
• Proficiency in MS Office Skills, e.g. Outlook, Word, and Excel

Sponsored Research Administrator 2 - Grants & Contracts Additional Qualifications:

• Extensive experience in negotiating industry and federal contracts and subcontracts, including clinical trial agreements
• Familiarity with the Federal Acquisition Regulation (FAR) and other federal agency supplements, the Office of Management and Budget Uniform Guidance (UG), intellectual property, export control, and technology compliance regulations
• Understanding of SAP, Kuali, Grants.gov, and other state and federal grant portals
• Intermediate proficiency in MS Office Skills, e.g. Outlook, Word, and Excel

Physical Requirements/Work Environment

Application Process Information

A resume and cover letter are required as part of the application process. Attach these documents before submitting your application.