Job Overview

The Office of Accounting and Finance, College of Medicine is recruiting a Senior Grant Administrator.

Using established procedures with detailed instructions employee will engage in the day-to-day administration of specialized activities related to grant administration and reports to management, provide recommendation and advice to management or other groups on process related topics and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies. Major duties will include administrative, fiscal, grant, and general duties. 

This position is eligible for a hybrid work schedule once training is complete.

Essential Functions

• Assist faculty and staff with researching, locating, developing, writing, and administering federal, state, and private grants, contracts, and external funding sources.
• Oversee proposal preparation and submission process. Post-award duties include award set up and management for financial and regulatory compliance, meet regularly with Principal Investigators (PIs) for expense reporting and projects, and processing reports and transactions, including subcontract activity for the full lifecycle of sponsored program administration from start to close out.
• Breadth of duties may span several sub-specialties and may be either unit-specific, typically handling proposal submission and award administration, or more broadly defined encompassing the ability to help grow the research enterprise at UC. Extend mastery of job knowledge to the principles, theories and practices of related specialties and expand knowledge of best practices within the field of grant administration.  
• Implement policies that reflect continuous oversight and review of sponsored project funds to ensure that all financial transactions are in full compliance with university policies and funding agency guidelines.
• Work directly and collaboratively with the various offices of the university to fulfill all expenditure/compliance requirements and to resolve complex issues that arise during the duration of a sponsored award.
• Assist with dissemination of expertise to train future Grant Administrator 1’s and Financial Administrator 1 & 2’s in the department unit to adhere to high standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.
• Oversee leadership of teams and projects that involve extensive cooperation and coordination between multiple levels.
• Prepare written and/or verbal presentations or proposals on complex issues, university process, sponsor guideline interpretation and other grantsmanship processes and deliver to a broad variety of audiences.
• Identify and implement innovative solutions to important and complex strategic and operational issues which may involve unusual circumstances.
• May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelor's Degree.
• Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Three (3) years of grant and finance-related experience.
• Knowledge of Uniform Guidance.

Additional Qualifications Considered

• Pre- and post-award experience.
• Ability to organize and manage multiple tasks
• Collaborative yet flexible work ethic.
• Strong communication and analytical skills.
• Proven experience in participating as a team member in a collaborative environment.
• Supervision experience.
• Project management experience.

Physical Requirements/Work Environment