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Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment.  Newly hired individuals will be required to provide proof of their COVID-19 vaccination.  There is an opportunity to request an exemption from the vaccine requirements for medical reasons, sincerely held reasons of conscience, or religious beliefs.

Program Coordinator, Hoxworth Blood Center

Current UC employees must apply internally via SuccessFactors >


Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 47,000 students, 10,500 faculty and staff and 330,000 alumni, UC combines a Top 35 research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”


With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, eight straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 athletic conference, UC’s momentum has never been stronger. UC’s annual budget tops $1.6 billion and its endowment totals $1.9 billion.


About the Department

The University of Cincinnati, College of Medicine, Department of Hoxworth Blood Center (HBC) is seeking a full-time Program Coordinator.  HBC is the only Regional Blood Center owned and operated by a University in United States.  It currently consists of five faculty (four with primary appointment in HBC) with clinical, educational and research responsibilities and is expanding to include other four faculty members with different levels of research responsibilities.  HBC activities are supported by approximately 275 staff. The department has NIH, DoD, BARDA funded research programs as well as multiple pharma-sponsored research projects. HBC also administers the University of Cincinnati College of Medicine Blood Banking/Transfusion Medicine (BB/TM) fellowship, and the Cell Therapy track of the UC College of Allied Health Sciences Medical Sciences Master Program.


Job Overview

This position will perform, manage, and lead activities to expand research and scholarship opportunities to all faculty through broadcasting opportunities provided by different media sources. A harmonizing approach and/or framework will be implemented to integrate the missions of clinical care, education, and research to ensure a united focus for all faculty and staff and will interact with the Education and Administration coordinators. The position networks with the Hoxworth Blood Center (HBC) Research Division and reports to the HBC Academic Unit Director.


Essential Functions

  • Supervises the portfolios for the HBC Reappointment, Promotion and Tenure (RPT) Committee and coordinate the committee activities as required by the UC CoM faculty guidelines and credentialing agencies and/or State Boards.
  • Oversees the solicitation and follow-up of recommendation letters required for Faculty being appointed or promoted. This process includes preparation and forwarding requests, creating log sheets to monitor responses, fielding inquiries from reviewers, follow-up and review.
  • Serves as liaison to and information resource for internal and external inquiries and responds to requests from outside credentialing institutions seeking verification of current and/ or former faculty appointments. This position also inputs new transactions/information into the faculty database and edits existing information as necessary and works with the Academic Unit Director on monthly reports and supporting documents to confirm and transmit information on approved Faculty transactions.
  • Assists with the submission of grant/contract applications to the Federal Government and other sponsor agencies through UC and UC CoM Sponsored Programs.
  • Assists with budget preparation as required by the funding agencies and maintenance of updated CVs/NIH biosketches/Other Support documents as required.
  • Submits timely annual reports to funding agencies and ensures the fulfillment of all the responsibilities associated with the post-award grant process.  
  • Assists in the preparation of journal articles, conference presentations, and posters for submission.
  • Monitors compliance and Human Subject/HIPAA training for research subjects.
  • Coordinates HBC housed projects or programs using UC web-based information to support scholars.

Required Education

  • Bachelor's Degree.
  • Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

One (1) year of program coordination experience.

Additional Qualifications Considered

  • Knowledge of program management and development procedures.
  • Knowledge of budgeting, bookkeeping and reporting.
  • Tech savvy, proficient in MS Office.
  • Ability to work with diversity and multi-disciplinary teams.
  • Excellent time-management and organizational skills.
  • Outstanding verbal and written communication skills.
  • Detail-oriented and efficient.

Physical Requirements/Work Environment

  • Office environment/no specific unusual physical or environmental demands.

Application Process

Applicants will send a letter of interest describing their experience and motivation for this job as well as a resume or curriculum vitae and provide three references.


Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

  • Competitive salary range dependent on the candidate's experience.
  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
  • Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
  • Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
  • Tuition remission is available for employees and their eligible dependents.
  • Enjoy discounts for on and off-campus activities and services.


The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.


As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).


The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.


REQ: 82935 


Program Coordinator, Hoxworth Blood Center

Date:  Jun 15, 2022

Cincinnati, OH, US

Facility:  Main Campus

Nearest Major Market: Cincinnati

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