Program Coordinator, College of Arts and Sciences
Current UC employees must apply internally via SuccessFactors
Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to 53,235 students, more than 11,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”
With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, three straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget stands at $1.85 billion, and its endowment totals nearly $1.8 billion.
Job Overview
The Program Coordinator is a key team member responsible for providing administrative and logistical support to ensure the smooth operation of academic programs. Reporting to the Program Director and working closely with the Program Manager, this role focuses on enhancing student services, managing program documentation, and coordinating events to support the academic goals of the department. Operating within a collaborative team environment, the Program Coordinator plays a vital role in fostering a welcoming and efficient atmosphere for students, faculty, and staff. With a commitment to timely and accurate task completion, exceptional student service, and effective collaboration, this position adapts to evolving responsibilities to meet the needs of the department or division.
Essential Functions
1. Administrative Support
• Prepare and maintain enrollment reports, program deadlines, and related documentation.
• Assist with course orders, student course permissions, and classroom scheduling.
• Process student requests, including reinstatements and program extensions.
• Compile statistics and generate reports for review by the Program Manager and Department Heads.
2. Event Coordination
• Plan and manage logistics for key events, such as student orientations, prospective student weekends, and faculty-student gatherings.
• Handle room bookings, transportation, and other event-related arrangements.
• Develop marketing materials, such as posters, to promote events and recruit program participants.
3. Student Services
• Act as the primary point of contact for student inquiries, mail distribution, and file updates.
• Assist with degree audit waivers, exceptions, and graduation requirements.
• Support graduate program application processes, including tracking transcripts, collecting acceptance letters, and updating databases.
4. Collaboration and Teamwork
• Work closely with the Program Manager to streamline workflows and optimize task distribution.
• Coordinate with student workers to ensure office tasks are completed efficiently.
• Support the Program Manager in executing academic initiatives and program strategies.
• Implement marketing and recruitment strategies to attract students and program participants.
• Provide administrative support for graduate student graduation requirements and application processes.
• Collaborate with the Program Manager to manage course scheduling and classroom changes.
• Adapt to evolving responsibilities based on the needs of the team, business unit, or division.
Required Education
- Bachelor's Degree.
- Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Required Experience
One (1) year of program coordination experience.
Application Process Information
· Interested and qualified applicants must apply online and include a cover letter of interest and a current CV/Resume.
Physical Requirements/Work Environment
- Office environment/no specific unusual physical or environmental demands.
Compensation and Benefits
UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.
- Competitive salary range dependent on the candidate's experience.
- Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
- Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
- Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
- Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
- Tuition remission is available for employees and their eligible dependents.
- Enjoy discounts for on and off-campus activities and services.
As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).
To learn more about why UC is a great place to work, please visit our careers page at https://www.uc.edu/careers.html.
For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu.
The University of Cincinnati is an Equal Opportunity Employer.
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Program Coordinator, College of Arts and Sciences
Cincinnati, OH, US
Nearest Major Market: Cincinnati
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