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Grant Administrator 2/Sr Grant Administrator, Pre-Award, Hybrid, CEAS

Current UC employees must apply internally via SuccessFactors >


You are invited to submit an application to be considered for a position with more than one opening. The number of positions varies depending on the needs of the department.


Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 47,000 students, 10,500 faculty and staff and 330,000 alumni, UC combines a Top 35 research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”


With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, eight straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 athletic conference, UC’s momentum has never been stronger. UC’s annual budget tops $1.6 billion and its endowment totals $1.9 billion.

Job Overview

Assist with administration of the pre-award proposal and contract process for the College of Engineering & Applied Science. Conduct or carry out work procedures and activities in accordance with local, state, federal, and university regulations.

Essential Functions

  • Assist faculty and staff with developing proposals for submission to federal, state, and private grants, contracts, and all external funding sources. Advise faculty and staff in the design of sponsored programs, including budget development, document editing and sponsor forms/templates.
  • Facilitate coordination across units/colleges for interdisciplinary proposals. Facilitate collaborative work between central offices and the college/unit.
  • Ensure compliance with university, federal, state and sponsor requirements.
  • Initiate grant proposals in diverse sponsor portals and enter data directly into portal applications.
  • Dependent on skill level, may be required to function as a University Authorized Organizational Representative to submit proposals on behalf of the university by required deadlines.
  • Ability to learn quickly, adapt and grow professionally in order to meet the demands of both simple and complex proposal submissions as well as work with a diverse group of faculty and staff within the university.
  • Provide feedback and recommendations on business operations to help improve efficiency and effectiveness.
  • Build and maintain effective professional relationships with faculty and colleagues in a diverse environment.
  • Perform related duties based on departmental needs. This job description can be changed at any time.

Required Education

For Grant Administrator 2:

  • Bachelor's Degree.
  • Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.


For Sr. Grant Administrator:

  • Bachelor's Degree.
  • Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

For Grant Administrator 2:

  • One (1) year grant and/or finance-related experience.


For Sr. Grant Administrator:

  • Three (3) years of pre-award experience.

Additional Qualifications Considered

For Grant Administrator 2:

  • Pre-award grant administration experience.
  • Understanding of SAP, Kuali,, and other state and federal grant systems.
  • Intermediate proficiency in MS Office Skills, e.g., Outlook, Word, and Excel.


For Sr. Grant Administrator:

  • Understanding of SAP, Kuali,, and other state and federal grant systems.
  • Intermediate proficiency in MS Office Skills, e.g., Outlook, Word, and Excel.
  • Excellent interpersonal skills to effectively interact with various stakeholders throughout UC, including all levels of faculty, staff and leadership.
  • Solid and proven analytical, verbal and written communication skills.
  • Demonstrated ability to manage several projects simultaneously.

Physical Requirements/Work Environment

  • Sitting - Continuously
  • Repetitive hand motion (such as typing) - Continuously
  • Hearing, listening - Continuously
  • Talking - Often
  • Standing - Seldom
  • Walking - Seldom
  • Bending - Seldom
  • Stooping - Seldom
  • Climbing stairs/ladders - Seldom
  • Kneeling, squatting - Seldom
  • Crouching - Seldom
  • Reaching overhead - Seldom
  • Lifting - up to 20 pounds - Seldom

Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

  • Competitive salary range dependent on the candidate's experience.
  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
  • Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
  • Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
  • Tuition remission is available for employees and their eligible dependents.
  • Enjoy discounts for on and off-campus activities and services.


The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.


As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).


The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.


REQ: 88774 


Grant Administrator 2/Sr Grant Administrator, Pre-Award, Hybrid, CEAS

Date:  Jan 9, 2023

Cincinnati, OH, US

Facility:  Main Campus

Nearest Major Market: Cincinnati

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