About UC Blue Ash

The University of Cincinnati Blue Ash College is one of the largest regional colleges in Ohio and one of the most diverse colleges at the University of Cincinnati. The college is in Blue Ash, Ohio, fifteen miles north of the uptown campus on 135 acres in a park-like setting. We offer primarily associate degrees in career and transition programs, as well as general education courses and technical baccalaureate degrees to approximately 5,100 students.  We value excellent teaching and personalized student support to help students achieve their goals, whether the goal is to enter a career or to continue education. The college is a recipient of the Cincinnati Business Courier 2021 Best Places to Work award.

Job Overview

The University of Cincinnati Blue Ash College invites applications for our Grant Administrator 2 position that will oversee the day-to-day administration and specialized activities related to grants. This position will report directly to the Dean of UC Blue Ash. The Grant Administrator will collaborate closely with the UCBA Business Affairs department, faculty members, and other staff. As the sole staff member at UC Blue Ash fully devoted to grant work, this candidate will need to be able to learn and adapt quickly, be an independent worker, and be a problem solver. This position will play a critical role in building and expanding the grant capacity of the college. Major duties will include administrative, fiscal, and general grant related duties in accordance with local, state, and federal regulations as well as university financial and administrative policies.  This position is not eligible for Visa or Green Card Sponsorship.

This position is eligible for a hybrid work schedule with the option for two remote working days a week with the possibility of three days a week during the summer semester. Residence must be within the Cincinnati Tri-State area (OH/IN/KY) with reasonable distance to campus to have the ability to report to campus as required. Remote work arrangements are subject to change in accordance with university policies.

Essential Functions

• Assist faculty, research staff, and/or students with the processing of financial transactions for federal, state, and private grants, contracts, and any other external funding sources.
• Post-award duties include award set up and management for financial and regulatory compliance, meeting regularly with Principal Investigators (PIs) for expense reporting and projects, and processing reports and transactions, including subcontract activity for the full lifecycle of sponsored program administration. Assist with pre-award proposal preparation.
• Implement policies that reflect continuous oversight and review of sponsored project funds to ensure that all financial transactions are in compliance with university policies and funding agency guidelines.
• Advise faculty and staff with the financial management of sponsored projects to fulfill project-related expenditure goals and objectives, subaward issuance.
• Work directly and collaboratively with the various offices of the university to fulfill all expenditure/compliance requirements and resolve complex issues that arise through the duration of a sponsored award.
• Assist faculty, staff, and/or students with the proposal creation, preparation, and submission process to external agencies.
• Assist with dissemination of expertise to train entry-level staff in the department unit to adhere to standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.
• Breadth of duties may span several sub-specialties and may be either unit-specific, typically handling proposal submission and award administration.
• Complete routine work for grant applications; follow standard principles and systems and use appropriate terminology associated with a particular field of specialization by continuously building on current job knowledge.
• Provide recommended approaches to assigned work to facilitate achievement of desired results and maintain effective relationships with peers, vendors, and others in a diverse environment.
• Interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution.
• Determine causes of unusual occurrences and apply standard principles and practices to determine and implement solutions.
• Perform other related duties based on the needs of the college.

Required Education

• Bachelor's Degree
• Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Two (2) years of grant and/or finance-related experience with an emphasis on experience working on grants both pre and post award.
• Knowledge of Uniform Guidance.

Additional Qualifications Considered

• Experience working on complex, federal grants
• Experience working in higher education.
• The ability to learn and adapt quickly, work independently, and solve problems as they arise
• Examples of strong communication skills

Physical Requirements/Work Environment

Application Process Information

Applicants must supply the following items:

• Cover letter that describes how you are uniquely qualified for this position.
• CV/resume.
• A list of at least three (3) references including contact information.

Applications will be reviewed starting November 1, 2024. The anticipated start date for this position will be January 25, 2025.