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Grant Administrator 2, Office of Operations and Finance, College of Medicine, Hybrid

Current UC employees must apply internally via SuccessFactors >


Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 47,000 students, 10,500 faculty and staff and 330,000 alumni, UC combines a Top 35 research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”


With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, eight straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 athletic conference, UC’s momentum has never been stronger. UC’s annual budget tops $1.6 billion and its endowment totals $1.9 billion.


Job Overview

As one of the oldest medical schools in the country, the UC College of Medicine has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients.

The Office of Accounting and Finance, College of Medicine is recruiting a Grant Administrator 2.  


Using established procedures with detailed instructions will engage in the day-to-day administration of specialized activities related to grant administration and reports to management, provide recommendation and advice to management or other groups on process related topics and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies. Major duties will include administrative, fiscal, grant, and general duties. 


This position is eligible for a hybrid work schedule once training is complete.

Essential Functions

  • Assist faculty and research staff with the processing of financial transactions for federal, state, and private grants, contracts, and any other external funding sources. 
  • Post-award duties include award set up and management for financial and regulatory compliance, meet regularly with Principal Investigators (PIs) for expense reporting and projects, and processing reports and transactions, including subcontract activity for the full lifecycle of sponsored program administration from start to close out. Assist with pre-award proposal preparation.
  • Implement policies that reflect continuous oversight and review of sponsored project funds to ensure that all financial transactions are in full compliance with university policies and funding agency guidelines.
  • Advise faculty and research staff with the financial management of sponsored projects to fulfill project-related expenditure goals and objectives, subaward issuance
  • Work directly and collaboratively with the various offices of the university to fulfill all expenditure/compliance requirements and to resolve complex issues that arise during the duration of a sponsored award.
  • Assist faculty and senior research staff with the proposal creation, preparation and submission process to external agencies.
  • Assist with dissemination of expertise to train future Grant Administrator 1’s and Financial Administrator 1 & 2’s in the department unit to adhere to high standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.
  • Breadth of duties may span several sub-specialties and may be either unit-specific, typically handling proposal submission and award administration, or more broadly defined encompassing the ability to help grow the research enterprise at UC.

Essential Functions Continued

  • Complete routine work for grant applications; follow standard principles and systems and use appropriate terminology associated with a particular field of specialization by continuously building on current job knowledge.
  • Provide recommended approaches to assigned work to facilitate achievement of desired results and maintain effective relationships with peers, vendors, and others in a diverse environment.
  • Interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution.
  • Determine causes of unusual occurrences and apply standard principles and practices to determine and implement solutions.
  • Evaluate/enhance current practices and efforts to ensure optimal support of diversity, equity and inclusion efforts.
  • Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

  • Bachelor's Degree
  • Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.


Required Experience

  • Two (2) years of grant and/or finance-related experience.
  • Knowledge of Uniform Guidance.

Additional Qualifications Considered

  • Ability to organize and manage multiple tasks.
  • Collaborative yet flexible work ethic.
  • Strong communication and analytical skills.
  • Proven experience in participating as a team member in a collaborative environment within a diverse workforce.

Physical Requirements/Work Environment

  • Office environment/no specific unusual physical or environmental demands.


Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

  • Competitive salary range dependent on the candidate's experience.
  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
  • Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
  • Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
  • Tuition remission is available for employees and their eligible dependents.
  • Enjoy discounts for on and off-campus activities and services.


The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.


As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).


The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.


REQ: 92544 


Grant Administrator 2, Office of Operations and Finance, College of Medicine, Hybrid

Date:  May 26, 2023

Cincinnati, OH, US

Facility:  Main Campus

Nearest Major Market: Cincinnati

Job Segment: Compliance, Operations Manager, Medicare, Law, Legal, Operations, Research, Healthcare