Job Overview

As one of the oldest medical schools in the country, the UC College of Medicine has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients.
 
The Office of Accounting and Finance, College of Medicine is recruiting a Grant Administrator 2.  

Using established procedures with detailed instructions, this Pre-Award Grant Administrator will engage in the day-to-day administration of proposal budget development and grant proposal preparation, provide recommendations and advice to management or other groups on process-related topics, and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies. Major duties will include reading, understanding, and communicating to key individuals (such as the applicant and business staff) various sponsor guidelines and properly assembling grant proposal materials and project budgets in a high-volume environment with overlapping deadlines and competing priorities. Sponsors may include both federal and non-federal sources.  

This team-oriented position will offer flexibility for a fully remote schedule for applicants with a residence within OH/IN/KY once training is complete.  Applicants outside of the OH/IN/KY area are also eligible to apply. Remote work arrangements are subject to change in accordance with university policies

Essential Functions

• Knowledge of NIH policies, cost principles and guidelines.
• Work directly and collaboratively with the various offices of the university to fulfill all /compliance requirements and to resolve complex issues that arise during the application and award acceptance process.
• Assist faculty and senior research staff with the proposal creation, preparation, and submission process to various federal and non-federal external agencies.
• Complete grant applications: follow standard principles and systems and use appropriate terminology associated with a particular field of specialization, continuously building on current job knowledge.
• Interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution.
• Post-award duties include award acceptance, initial accounting set up and subcontract initiation.
• Breadth of duties may span several sub-specialties, typically handling proposal submission and initial award administration for hand-off to post-award staff. Work is assigned by unit within the College of Medicine.
• Assist with dissemination of expertise to train future Grant Administrator 1s and Financial Administrator 1 & 2s in the department unit to adhere to high standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.
• Use recommended approaches for completion of assigned work to achieve desired results and maintain effective relationships with peers, internal customers, and others.
• Determine causes of unusual occurrences and apply standard principles and practices to determine and implement solutions.
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelor's Degree.
• Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Two (2) years of grant and/or finance-related experience.
• Knowledge of Uniform Guidance.

Additional Qualifications Considered

• Familiarity with NIH grant proposal submission policies and procedures
• Ability to organize and manage multiple tasks. Effective time management and the ability to prioritize work tasks are essential qualities for success in this position.
• Collaborative yet flexible work ethic.
• Strong communication and analytical skills.
• Proven experience in participating as a team member in a collaborative environment.

Physical Requirements/Work Environment