Executive Staff Assistant, OLLI - College of Coop Ed/Prof Studies

Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL


Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”


With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget tops $1.65 billion and its endowment totals $1.8 billion. The University’s overall regional economic impact exceeds $10.6 billion, paving the way for the future of Cincinnati.

About the College of Cooperative Education and Professional Studies

At the University of Cincinnati’s College of Cooperative Education and Professional Studies (CCPS), we believe that experiential learning and career education are essential components of higher education. In support of this, we develop and deliver innovative, high-impact courses, programs, and services that foster students’ personal and professional development as a dynamic, thoughtful, global citizens. CCPS faculty and staff have earned UC the distinction of being U.S. News and Work Report’s (2023) #1 public university for co-op and internships.

Job Overview

The Osher Lifelong Learning Institute (OLLI), located within the College of Cooperative Education and Professional Studies, is seeking an Executive Staff Assistant. This position reports directly to the Director of OLLI and is primarily responsible for the day-to-day business operations. This position requires great attention to detail, good communication skills, and a keen ability to solve problems quickly and independently.


Founded in 1989, the Osher Lifelong Learning Institute at the University of Cincinnati offers non-credit courses, programs, and social activities for people aged 50 and better who want to experience learning in a friendly, fun, and engaging community. Each year, OLLI offers hundreds of daytime courses for personal enrichment, ranging from traditional college subjects to hobbies, crafts, and finances. More information at www.uc.edu/olli

Essential Functions


  • Obtain monthly financial reports
  • Pay bills and invoices
  • Process refunds and reimbursements
  • Process check deposits


  • Create courses and class sections in registration software
  • Assist members with online registration
  • Perform phone and mail registration
  • Manage class wait lists
  • Create and distribute class rosters
  • Create and provide reports (financial, class, etc.)

Essential Functions (cont'd)


  • Answer telephone; respond to inquiries or forward calls as appropriate
  • Monitor olli@uc.edu email account; respond to inquiries or forward messages as appropriate
  • Manage front desk functions: respond to student/instructors needs and inquiries
  • Maintain databases and create mailing lists
  • Attend meetings, prepare minutes and meeting notices
  • Make copies and perform other clerical tasks
  • Process purchase orders
  • Open Zoom classes; host as needed.

Required Education

Bachelor degree with one (1) year of experience; -OR- Associate degree with three (3) years of experience; -OR- five (5) years of experience in program coordination or office administration

Required Experience

One (1) year of relevant work experience

Additional Qualifications Considered

  • Proficient with Microsoft Office

Additional Information

  • Type of Appointment: Full-Time year-round. Will consider 80%.
  • Work Location: UC Victory Parkway Campus, 2220 Victory Parkway, Cincinnati, Ohio
  • Annual Salary: $42,000 plus full benefits: http://www.uc.edu/hr/benefits.html

Physical Requirements/Work Environment

  • Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.


  • Competitive salary range of $42,000 dependent on the candidate's experience.
  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
  • Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
  • Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
  • Tuition remission is available for employees and their eligible dependents.
  • Enjoy discounts for on and off-campus activities and services.


For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu


The University of Cincinnati is an Equal Opportunity Employer.


REQ: 96315 


Executive Staff Assistant, OLLI - College of Coop Ed/Prof Studies

Date:  Jul 10, 2024

Cincinnati, OH, US

Facility:  Main Campus

Nearest Major Market: Cincinnati

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