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Executive Staff Assistant - Music Education & Keyboard

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Date: May 21, 2019

Location: Cincinnati, OH, US

The University of Cincinnati is one of the largest employers in the Cincinnati region, employing over 15,000 faculty, staff and student workers. UC’s College-Conservatory of Music (CCM)’s Divisions of Music Education and Keyboard are recruiting for an Executive Staff Assistant. This position will support the University’s mission and commitment to excellence and diversity in our students, faculty, staff, and all our activities.


Characteristic Duties

  • Manages accounting and budget functions for CCM Music Education and Keyboard Divisions which include serving as timekeeper for student accompanists as well as tracking their pay, account reconciliation, and ordering supplies and equipment.
  • Provide Business Office with budgeting forecasts for current and future spending and monitor faculty awards.
  • Support faculty through administration of course evaluations, scheduling, student academic audits and clerical duties, including maintenance of faculty and student files as well as written thank you notes to donors and applicants/graduates.
  • Maintains division mailing lists and coordinates student teaching placements. Compiles and distributes weekly newsletter to Division of Music Education and tracks/graphs student enrollment data yearly.
  • Coordinates recital committees, maintains recital evaluation records and submits grades for Keyboard Division. Acts as first point of contact for students and faculty of both divisions.
  • Responsible for data collection for annual report to the Higher Education Arts Data Survey, required annually of all National Association of Schools of Music institutions.


Minimum Qualifications

  • Bachelor's degree with one (1) year experience; -OR- Associate's degree with three (3) years’ experience; -OR- five (5) years’ experience.
  • Experience must be in high-level administrative support.


Preferred Qualifications

  • Proficient in Microsoft Office, alongside a readiness to learn many UC systems. Strong interpersonal skills will be important when dealing with students and faculty.


The University of Cincinnati and CCM are strongly committed to the recruitment and retention of diverse faculty and staff. The University invests in its faculty by sponsoring an institutional membership to the National Center for Faculty Development in Diversity and through its provostal support of active African American, Latino, and LGBTQ faculty associations or affinity groups. CCM has collaborated with the Cincinnati Symphony Orchestra (CSO) for the CSO/CCM Diversity Fellowship program, funded by The Andrew W. Mellon Foundation. CCM is also engaged in the City of Cincinnati with such programs as CCM After School/Whiz Kids after-school mentoring and tutoring program with the City Gospel Mission, the Suzuki String Program for Grades 1-3 at the School for the Creative and Performing Arts, and the Artist-in-Residence program at Twin Towers Senior Living Community.


This position will be a professional position paid at an hourly rate.


The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.


As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).


The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / M / F / Veteran / Disabled.


REQ: 37510


Nearest Major Market: Cincinnati

Job Segment: Secretary, Clerical, Administrative Assistant, Executive Assistant, Education, Administrative

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