About the College of Design, Architecture, Art, and Planning

The College of Design, Architecture, Art, and Planning (DAAP) at the University of Cincinnati invites applications for a full-time (100% FTE) Executive Staff Assistant (ESA) in The Myron E. Ullman, Jr. School of Design (SoD).

The College of DAAP is one of the most comprehensive schools of art and design in the U.S. at one of the region's premier universities. Programs within DAAP are ranked among the very best in both world and national class. Become part of our dynamic team, supporting the University's mission and commitment to excellence and diversity in our students, faculty, staff, and all our activities. For more information, please visit www.uc.edu and www.daap.uc.edu.

Job Overview

The ESA is primarily responsible for SoD’s day-to-day operations by serving as the primary contact for the school by greeting and responding to program related inquiries (in-person, phone, email) from faculty, students, staff, & the general public. This position requires great attention to detail, excellent oral and written communication skills, and a keen ability to solve problems quickly and independently. This position reports to the Program Manager of SoD.

Essential Functions

Administrative
⦁    Welcome visitors and serve as the first point of contact for the school with students, staff, faculty, and the general public; respond to inquiries (written, in-person, telephone).
⦁    Maintain databases. 
⦁    Schedule, coordinate, and attend meetings: prepare agendas and record meeting minutes. 
⦁    Coordinate the use of facilities and equipment.
⦁    Assist with routine communication to faculty, staff, & students.
⦁    Assist with the hiring of student workers, work study students, teaching assistants, and grad assistants for the SoD office.
⦁    Train and support SoD’s office student workers by delegating tasks and providing feedback.
⦁    Serve as time approver for office student workers & other SoD hourly employees.
⦁    Provide administrative support to the school director and academic coordinators.
⦁    Assist in coordinating various special events, programs, and visitors.
⦁    Assist in developing and maintaining office procedures and practices as needed.
⦁    Perform other related duties based on departmental need.

Financial
⦁    Responsible for SoD’s purchasing including but not limited to: office supplies, faculty instructional supplies, special project items, travel, grant purchases, and equipment, etc.   
⦁    Allocate SoD’s purchasing card monthly.

Communication
⦁    Gather/organize content and distribute SoD’s newsletter.
⦁    Maintain SoD’s social media accounts: Communicate with DAAP’s marketing team to assist with creating and posting content for Instagram and Facebook. Update Linktree. 
 

Required Education & Experience

Bachelor's Degree and one (1) year of relevant work experience  -or- Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Additional Qualifications Considered

Proficient with Microsoft Office

Additional Information

• Type of Appointment: Full-Time, in-person, year-round. 
• Work Location Main Campus (West): 342 Clifton Court, Cincinnati, OH 45221

Physical Requirements/Work Environment