Executive Staff Assistant, Educ Criminal Justice & Human Services/Hybrid
Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL
Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”
With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget tops $1.65 billion and its endowment totals $1.8 billion. The University’s overall regional economic impact exceeds $10.6 billion, paving the way for the future of Cincinnati.
Job Overview
Under general supervision from the Business Administrator, assist in the planning and coordination of administration and/or operational activities of substantial variety and complexity in a unit or department of considerable size and/or diversification.
Essential Functions
- Scheduling for the School Director.
- Front Desk Support (phones, first point of contact, opening classrooms, mail/package distributing, etc.).
- Responsible for School of Education course orders, changes, cancellations, and course evaluations. Monitoring and distributing course enrollments each semester.
- Coordinate the use of facilities and equipment, maintenance requests, IT tickets, etc.
- Facilitating purchases for the School of Education (purchasing card, PACE purchase orders, etc.).
- Review and approve Concur expense reports and travel requests, as well as provide support for faculty and staff.
- Maintaining School of Education listservs and distributing emails via listservs.
- Website maintenance.
- Serve as liaison for administrator in the interpretation of policies and procedures.
- Represent administrator on committees and attend meetings on behalf of administrator.
- Ordering and maintaining supplies and reviewing and monitoring expenditures on supplies, equipment, etc.
- Receive and reconcile expense statements.
- Event/Meeting organization, including catering orders, room scheduling, etc.
- Plan, schedule, and coordinate travel for guests, and faculty and staff searches.
- New faculty/staff workspace coordination.
- Perform other related duties based on departmental need.
Minimum Requirements
Bachelor's degree with one (1) year experience; -OR- Associate's degree with three (3) years’ experience; -OR- five (5) years’ experience.
Experience must be in high-level administrative support.
Additional Qualifications Considered
- High competence in Office products, specifically Excel and Word
- Experience with querying and analyzing data, using data systems (e.g., Catalyst and CART)
- Strong technology skills and ability to learn new technologies quickly
- Ability to multi-task
- Strong organizational skills
- Creative problem-solving skills
- Strong interpersonal, communication skills
Physical Requirements/Work Environment
- Sitting - Continuously
- Standing - Often
- Walking - Often
- Bending - Often
- Stooping - Often
- Reaching overhead - Often
- Lifting - up to 20 pounds - Often
Compensation and Benefits
UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.
- Competitive salary range of $43,000 to $45,000 dependent on the candidate's experience.
- Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
- Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
- Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
- Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
- Tuition remission is available for employees and their eligible dependents.
- Enjoy discounts for on and off-campus activities and services.
For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu.
The University of Cincinnati is an Equal Opportunity Employer.
REQ: 95635
Executive Staff Assistant, Educ Criminal Justice & Human Services/Hybrid
Cincinnati, OH, US
Nearest Major Market: Cincinnati
Job Segment:
Criminal Justice, Front Desk, Administrative Assistant, Secretary, Security, Administrative, Research