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To promote the health and safety of our university community, UC currently has a mandatory mask requirement for all buildings on campus for faculty, staff, students, and visitors. Additionally, successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment. Vaccine verification will be required by November 15, 2021. Newly hired individuals will be required to provide proof of their COVID-19 vaccination. There is an opportunity to request an exemption from the vaccine requirement for medical reasons, sincerely held reasons of conscience, or religious beliefs.

Executive Staff Assistant, College of Engineering and Applied Science

Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL


Founded in 1819, the University of Cincinnati embarks upon its third century – building on the past and defining the future by leading urban, public universities into a new era of innovation and impact through its strategic direction, Next Lives Here. Underscoring the power of creativity, ingenuity, invention and inclusion, what’s Next will accelerate our unrivaled momentum, evidenced by eight straight years of record enrollment and rankings that include placement among America’s top 100 public universities by U.S. News & World Report. Home to a diverse student body of nearly 47,000 and more than 4,200 distinguished faculty, the university combines its Research 1 (Very High Research Activity) Carnegie Classification with a physical setting that The New York Times recently acclaimed as “the most ambitious campus design program in the country.


Job Overview

The department of Civil and Architectural Engineering and Construction Management is searching for an Executive Staff Assistant to handle a variety of administrative tasks. In this position you will work with the Department Head, faculty, directors and advisors to plan and organize the department’s yearly course offerings and teaching schedule; communicate with appropriate personnel in regards to adjunct needs, elective courses, and course enrollment numbers;  input and update course offerings and curriculum as needed; plan and coordinate for several departmental events, including but not limited to designing and mailing brochures, working with donors and collecting donations, contracting with vendors, working with CEAS Foundations and managing travel itinerary for visitors; support faculty and students by reserving rooms, scheduling meetings and recording minutes, ordering supplies, initiating senior class survey and sending to appropriate faculty for evaluation; assist in monitoring and compiling ABET accreditation materials for each course and combine assessment data for each course; keep up to date with ABET requirements through training; collect and keep record of syllabi for each course per semester, annually collect faculty CV’s; and work with the University Bookstore to ensure departmental classes have their assigned textbooks and supplies and moderate the department’s Listservs.

Essential Functions

  • Gather and evaluate information and assist in determining priorities.
  • Coordinate and evaluate procedures.
  • Coordinate the use of facilities and equipment.
  • Perform research concerning procedures and practices, identifying problems and recommending solutions.
  • Serve as liaison for administrator in the interpretation of policies and procedures.
  • Represent administrator on committees and attend meetings on behalf of administrator.
  • May coordinate personnel transactions.
  • Receive and reconcile expense statements.
  • Review and monitor expenditures on supplies, equipment, etc.
  • Perform other related duties based on departmental need.

Minimum Requirements

  • Bachelor's degree with one (1) year experience; -OR- Associate's degree with three (3) years’ experience; -OR- five (5) years’ experience.
  • Experience must be in high-level administrative support.

Additional Qualifications Considered

  • Strong Organizational skills
  • Administrative Skills
  • Project management
  • Effective time management
  • Effective communication and written skills
  • Event and coordination planning
  • Record Keeping




The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.


As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).


The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.


REQ: 71402


Executive Staff Assistant, College of Engineering and Applied Science

Date:  Sep 28, 2021

Cincinnati, OH, US

Facility:  Main Campus

Nearest Major Market: Cincinnati

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