Executive Administrative Associate to the Senior VP of Administration & Finance

Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL


Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to over 50,000 students, 11,000 faculty and staff and 332,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls “the most ambitious campus design program in the country.”


With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, global leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget tops $1.65 billion and its endowment totals $1.8 billion.

Job Overview

The Office of the Sr. Vice President of Administration and Finance is seeking an Executive Administrative Associate. The role will perform administrative staff functions for multiple executive offices requiring confidentiality and the ability to work independently with sound judgment and a sense of urgency.

Essential Functions

  • Support the daily operational and administrative functions of the Sr. Vice President of Administration & Finance. 
  • Manage and support projects using a variety of technologies with focus on quality, accuracy in a dynamic fast-paced environment.
  • Maintain the status of ongoing projects, compile reports and create presentations. 
  • Manage active calendars, scheduling meetings and speaking engagements, and special events.
  • Coordinate travel arrangements and related meeting requirements (e.g., prepare reimbursements for university approved expenses).
  • Screen and evaluate incoming and outgoing correspondence and preparing responses, as appropriate. 
  • Act as point of contact for other executive administrators, as well as for internal and external constituents.
  • Reconcile procurement cards and monitoring budgets.
  • May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.). 
  • Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

Bachelor's Degree

Eight (8) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

Four (4) years of relevant administrative experience.

Additional Qualifications Considered

  • Proven experience in an executive environment managing complex and routine administrative work effectively with knowledge of office procedures and practices.
  • Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.
  • Experience interfacing with senior executives, Board of Directors/Trustees, or high-profile individuals, including elected officials.
  • Flexible and a self-starter; being able to multi-task while also being highly detail oriented.
  • Effective written and oral communication skills with a keen attention to detail.
  • Solid interpersonal skills and a strong customer service focus.
  • High proficiency in a variety of technologies, including Microsoft Office 365, with the ability to troubleshoot, research and recommend solutions.
  • Strong project management skills with a focus on quality, accuracy and ability to shift priorities.

Physical Requirements/Work Environment

  • Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

  • Competitive salary range dependent on the candidate's experience.
  • Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
  • Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
  • Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
  • Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
  • Tuition remission is available for employees and their eligible dependents.
  • Enjoy discounts for on and off-campus activities and services.


As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).


To learn more about why UC is a great place to work, please visit our careers page at https://www.uc.edu/careers.html.


For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu


The University of Cincinnati is an Equal Opportunity Employer.


REQ: 95381 


Executive Administrative Associate to the Senior VP of Administration & Finance

Date:  Apr 20, 2024

Cincinnati, OH, US

Facility:  Main Campus

Nearest Major Market: Cincinnati

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