Job Overview

As one of the oldest medical schools in the country, the University of Cincinnati College of Medicine (COM) has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients. In partnership with the UC Health academic healthcare system and Cincinnati Children's Hospital Medical Center, College of Medicine's faculty are transforming the world of medicine every day.

The College of Medicine, Office of Clinical Research, is seeking to fill a full time Clinical Research Study Budget Administrator - Post-Award – Dual Comp position.

Essential Functions

• Build the study budget into the institutional clinical trials management system when budget finalized and modify as required for amendments.
• Manage EPIC billing queue, completing research hospital billing and mixed visit reviews in EPIC for completed visits.
• Review/identify issues of EPIC billing compliance for mixed visits in accordance with trial budget and MCA.
• Obtain payment backup for ACH and check payments when not provided by sponsor.
• Develop, negotiate, amend, and coordinate clinical trial budgets, in accordance with UC /UC Health policy, federal laws, and regulations.
• Partner with investigators, ancillary services, and study teams to identify research procedures and services needed, budget estimates, and cost details.
• Work collaboratively with pharmaceutical companies, clinical research organizations, and all UC/UCH departments engaged in clinical trial study start up.
• Review research protocols and related documents to assist with budget development.
• Review protocol amendments for impact to the sponsored research budget/contract.
• Identify quality improvement opportunities to facilitate processes related to budgets and other associated services.
• Assist with technology launches and implementation or optimization.
• Work in various research and financial systems/platforms.
• Collaborate with outside coverage analysis vendors and internal study teams to facilitate MCA development for each clinical trial study.
• Provide training, education, onboarding, and mentoring of other team members.
• When appropriate, work with necessary parties to identify compliance, legal, IP and business/financial risk. Mitigate risk through working with physicians/faculty, divisions, legal and/or other departments.
• Support business development opportunities in clinical trials.
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelor’s Degree.
• Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Two (2) years of experience in business operations, healthcare, pharmaceutical or academic environment.
• Experience with clinical trials, budgets, billing, accounting, finance, financial analyst or related field.

Additional Qualifications Considered

• Familiarity with Medicare Coverage Analysis, CPT codes.
• Possess broad and deep knowledge of industry contract, budget development and negotiations.
• Extensive knowledge of clinical trials processes.
• Effective verbal, written, and interpersonal communication skills.
• Strong analytical and mathematical skills, attention to detail, problem solving, and organizational skills.
• Advanced proficiency in computer software (Microsoft Office; especially Excel).
• Knowledge of Kuali, REDCap, Verily and CTMS platforms.

Physical Requirements/Work Environment