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Clinical Research Assistant, Infectious Diseases Research Unit

Date: Nov 13, 2020

Location: Cincinnati, OH, US

Company: University of Cincinnati

Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL


The University of Cincinnati, founded in 1819, is a premier, public, urban research university located in the heart of Cincinnati, Ohio. The university boasts a student body of over 43,000 enrolled in over 370 programs of study and is the region’s largest employer with over 15,000 faculty, staff and student workers. The University of Cincinnati embraces diversity and inclusion as core values and seeks to empower all members of the university community.


The College of Medicine, Department of Internal Medicine, Division of Infectious Diseases Research Unit (IDRU), is currently accepting applications for two (2) full time, Clinical Research Assistants, to assist with novel COVID-19 vaccine trial.


This position will support the University’s mission and commitment to excellence and diversity in our students, faculty, staff and all our activities.


General Job Responsibility:   Assist Research Coordinators with all clinical studies by performing vital signs, venipuncture and EKGs; scheduling appointments and tests, making reminder calls, documenting participant information, assisting participants with various types of study related questionnaires, filing, exam room preparation. Will be responsible for administrative support for the Research Coordinators.


Duties and Responsibilities:

Provide administrative support to the Research Coordinators with the primary intention of retention in care, and to minimize loss to follow-up to ensure research participants complete appropriate study visits within designated protocol window:

  • Assists in scheduling participants for appointments, utilizing IDRU Calendar to avoid conflicting appointments and appropriate room space
  • Make reminder phone calls for all appointments, working with Coordinator to reschedule when necessary, with proper documentation in the participant’s research record
  • If participant is unable to make his/her visit, completes a missed visit record and gives it to the appropriate Coordinator for review prior to submission to data entry staff
  • Assists in maintaining participant calendars
  • Creates charts for new participants, thins charts as necessary for existing participants for both their Research Chart and Case Report Form Chart
  • May assist Data Management Staff in the proper utilization and monitoring of forms for completeness


Provide clinical support to the Research Coordinators to facilitate maximal comfort of study participants during their visit and all required follow-up after their visit to ensure integrity of the research study and appropriate communication with collaborating entities:

  • Prepares exam rooms and research area each morning: turns on exam room computers, checks each exam room and as needed wipes down exam tables, desks and other surfaces with disinfectant wipes
  • After each patient, wipes down exam table, desk and other surfaces as needed with disinfectant wipes, changes linen and paper
  • Prepares case report forms, clinic charts, lab requisitions, specimen tubes and associated paperwork for research visits, utilizing both electronic database and paper charts as necessary
  • Greet participant, obtain weight and document in patient research record
  • Perform phlebotomy as directed by study visit, including appropriate processing and documentation
  • Show participant to exam room and obtain vital signs (temperature, pulse, respirations and blood pressure), document appropriately in participant research record
  • Administer questionnaires per protocol while participant is waiting for Coordinator
  • If a new informed consent is necessary, will provide that to the patient to review while they are waiting for the Coordinator
  • Retrieves expected laboratory results daily, reviews them to identify if there were any missed tests, distributes to the appropriate Research Coordinator, reporting any discrepancies, and follows-up as requested by the Coordinator
  • Ensures timely follow-up communication with referring physicians regarding participants’ progress by faxing or mailing labs or other important documents to outside primary care physicians as requested by the Coordinator
  • Order lab supplies as required, check expiration date on supplies and lab kits and keep a log of this
  • Maintain appropriate logs as required for equipment maintenance (examples would be scale calibration, EKG machine, temperature logs when needed)
  • Assist Virology Staff in ‘running’ specimens as requested
  • Maintain ‘pantry’ supplies for patients
  • At end of day:  wipes down all exam tables, desks and other surfaces with disinfectant wipes, stocks gowns, sheets and all other exam room and lab room supplies


Participate fully as a vital member of the IDRU to ensure the continued success and growth of research unit:

  • Attend all research staff meetings, study start-up meetings, departmental educational sessions, and others as assigned
  • Assist Coordinators with creation of protocol specific source documents, especially lab draw documents
  • Enter source documents into the research database prior to study start-up, updating as necessary for each protocol after review by the Research Coordinator or Clinical Research Manager
  • Assist research team with recruitment of participants into studies.  This may include: creation of participant packets for enrollment, reviewing charts, database queries, and communication with clinic nurses and doctors as requested by the Research Coordinator
  • Assists Research Coordinators and data staff in preparing for Clinical Site Monitoring Visits by pulling charts, retrieving consent binders and readying space
  • Completes continuing education and training programs as assigned on continual basis
  • Reviews and confirms review of all assigned network and local SOPs as required.
  • Other duties as delegated/assigned


Minimum Requirements:   High school diploma required. Associate’s degree preferred.   Two years general workforce experience preferred.


Additional Qualifications:

  • Medical Assistant or Phlebotomist preferred
  • Demonstrated proficiency in venipuncture
  • Twelve months of health care experience preferred 
  • Excellent oral and written communication skills
  • Proficiency in various computer and software applications preferred
  • Willingness to complete necessary/required training for job specific duties


This position will be a professional position paid at an hourly rate.


The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.


As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).


The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.


REQ: 50641 


Nearest Major Market: Cincinnati

Job Segment: Clinic, Medical Technologist, Medical, Clinical Research, Healthcare, Research