Job Overview

As one of the oldest medical schools in the country, the University of Cincinnati College of Medicine (COM) has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients. In partnership with the UC Health academic healthcare system and Cincinnati Children's Hospital Medical Center, College of Medicine's faculty are transforming the world of medicine every day.

The Department of Emergency Medicine is a top-tier department with world-renowned faculty and staff.  Founded in 1984, the UC Department of Emergency Medicine is revolutionizing medicine by connecting discovery and education to world-class care in acute diseases. Our vision is to be the model organization that integrates neurologic clinical care, research and education.

The Department of Emergency Medicine is seeking an Associate To.  This individual provides high-level administrative support to the executive leadership team of the Department of Emergency Medicine; requires a high degree of responsibility, accountability, flexibility, confidentiality, and discretion; plans, directs, and oversees administrative support functions of the Chair's office.  Acts as a liaison between the Vice Chair of Clinical Operations, Research and Education and high-ranking university, College of Medicine, and UC Health officials.  Interfaces with organizations outside of the university such as non-profit foundations, professional organizations, drug development companies, and governmental agencies.  Coordinates participation in national multi-institutional precision cancer studies; manages confidential and time-sensitive communication with major philanthropic donors and investors. Drafts, reviews, edits and processes correspondence and letters of recommendation; arranges national and international travel and processes reimbursement requests.

Essential Functions

• Perform responsible administrative staff functions for a designated university official, frequently of a confidential nature, concerning administrative activities of substantial complexity. 
• Recommend the development of operating policies and procedures, advise and assist administrator in policy and strategy formulation. 
• Prepare responses to inquiries. 
• Identify and review problem areas such as staffing levels, operating procedures, budgetary support, etc. 
• Review and evaluate proposals concerning operational activities of designated units. 
• Maintain liaison with designated unit directors and administrators, as well as external offices and agencies to insure conformity to external policies and procedures.
• Prepare memos, speeches, and position statements, as required. 
• Represent designated administrator, as needed, with moderate authority to make commitments on administrative policies and procedures. 
• Assist in the development of budget request and narrative, as required.
• Interview and recommend the employment of support staff. 
• May provide direct supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.). 
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelor's Degree in a related field.
• Eight (8) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Four (4) years of experience in a related field. Experience may require one (1) year supervision.
• Some positions may require experience in university administration.

Physical Requirements/Work Environment