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Program Coordinator - Center for Continuous Professional Development (CCPD)

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Date: Aug 29, 2017

Location: Cincinnati, OH, US


Center for Continuous Professional Development (CCPD)

UNIVERSITY of CINCINNATI, College of Medicine


The University of Cincinnati is a premier, public, urban research university; ranked as one of America’s top 26 public research universities by the National Science Foundation. U.S. News has ranked UC in the Top Tier of America’s Best Colleges. The Chronicle of Higher Education calls UC a “research heavyweight”. Forbes, Delta Sky and Travel + Leisure magazines have named UC one of the most beautiful campuses. #HottestCollegeInAmerica 


UC is one of the largest employers in the Cincinnati region, employing over 15,000 full time and part time faculty, staff and student workers. The College of Medicine, Center for Continuous Professional Development (CCPD) is recruiting for a full-time (100% FTE) Program Coordinator. This position will support the University’s mission and commitment to excellence and diversity in our students, faculty, staff, and all our activities.


Essential Function

Work with senior department administration to plan, design, evaluate, modify, and coordinate programs for the Maintenance of Certification (MOC) Multispecialty Portfolio Program across the UC College of Medicine enterprise. Provide direction and guidance to the CCPD team to facilitate the achievement of the program’s goals. Work with CCPD staff to integrate the MOC program with departmental CME activities.


Job Duties and Responsibilities

Approximately 60% of the position responsibilities and activities:

  • Maintain MOC Multispecialty Portfolio Program (‘portfolio program’) timeline including tracking deadlines for program deliverables.
  • Collaborate in the creation of CCPD policies/procedures regarding the portfolio program.
  • With guidance from department administration, develop and manage portfolio program budget and Return on Investment (ROI).
  • Coordinate and manage portfolio program activities including acting as a liason with clinical quality committees.
  • Submit accurate and timely reporting of programmatic and physician participation data to the MOCAM website.
  • Ensure compliance with regulatory and institutional policies, including ACCME, AMA, ABMS, the portfolio program and participating medical specialty boards.
  • Ensure portfolio program data and progress are reported to program stakeholders including the compilation and dissemination of an annual report.
  • Participate in the development of portfolio program resources.
  • Update and train UC College of Medicine program staff and MOC physcian leaders on programmatic enhancements.
  • Coordinate the development of portfolio program materials including educational materials, marketing materials, websites, forms, and reports.
  • Oversee the collection, analysis, and dissemination of portfolio program data.
  • Learn, and utilize, the CloudCME data management application.
  • Develop, implement, and maintain comprehensive CloudCME data, databases and files related to the portfolio program.


Approximately 30% of the position responsibilities and activities:

  • Review applications, disclosures, speaker forms, promotional materials, etc., for CME activities to ensure compliance with ACCME regulations and standards. Input activity data into CloudCME.
  • Process UC and External Letters of Agreement (LOAs) to ensure they are managed properly, working with internal and external partners, University Comptroller, Treasurer, Finance, Purchasing, Administrative Services, and Office of the General Counsel.
  • Invoice and receive fee payments and educational grant funds, and process for deposit; coordinate funds with commercial entities, internal and external educational partners, course directors, and administrative staff.


Approximately 10% of the position responsibilities and activities:

  • Organize internal and external meetings.
  • Participate on appropriate committees relevant to the advancement of the program.
  • Perform other duties as assigned.


Minimum Qualifications

Bachelor's degree with one (1) year experience; -OR- Associate's degree with three (3) years’ experience; -OR- five (5) years’ experience. Experience must be in program development and coordination.


Preferred Qualifications

Work experience in a healthcare environment, preferably an academic setting; excellent interpersonal, written and oral communication skills, and Microsoft office skills; proven experience setting and meeting deadlines; excellent attention to detail and accuracy. Ability to successfully multitask and prioritize among competing tasks and deadlines. Ability to interact well with learners, faculty, administrators, and staff. Ability to function independently.


The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.


The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / M / F / Veteran / Disabled.


REQ: 21348


Nearest Major Market: Cincinnati

Job Segment: Medical, Program Manager, Training, Law, Healthcare, Education, Management, Legal, Research

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