Job Overview

The Executive Administrative Associate provides high-level administrative support for two executive offices (Equity, Inclusion and Community Impact and Government Relations) performs complex duties requiring and confidentiality and the ability to work independently with sound judgment, discretion, and a sense of urgency.

Essential Functions

• Support the daily operational and administrative functions of the Vice President for Equity, Inclusion & Community Impact and the Executive Director for Government Relations
• Serve as office manager and primary resource for multiple executive administrators, and represent executive offices to internal and external audiences by timely providing accurate information and handling routine inquiries directly 
• Screen and evaluate incoming and outgoing correspondence (including phone calls, emails, memos, and other communications), manage their distribution, and respond appropriately
• Schedule, coordinate and support logistics for meetings, speaking engagements, special events, and travel arrangements
• Prepare complex reports and itineraries; manage complex active calendars; track and monitor project statuses
• Monitor budgets; administer financial commitments and dissemination of funds; reconcile procurement cards; prepare reimbursements for university-approved expenses; monitor supplies and order inventory
• Maintain electronic and hard copy filing system 
• May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
• Assists with planning, implementing, managing, monitoring and updating the department’s website
• Perform related duties based on departmental need. 
• This job description can be changed at any time.
   

Required Education

Bachelor's Degree

Eight (8) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

Four (4) years of relevant administrative experience.

Additional Qualifications Considered

• Proven experience in an executive environment managing demanding and complex administrative work effectively and with expertise in office procedures and practices.
• Effective written and oral communication skills with a keen attention to detail.
• Excellent interpersonal skills with a strong customer service focus and experience collaborating in a multi-disciplinary, diverse, and dynamic team.
• Strong project management skills with a focus on quality, accuracy, and ability to shift priorities.
• Experience interfacing with senior executives, Board of Directors/Trustees, or high-profile individuals, including elected officials. 
• High proficiency in a variety of technologies, including Microsoft Office 365, with the ability to troubleshoot, research and recommend solutions. 

Physical Requirements/Work Environment